30+ Free Printable Employee Referral Form Templates

An Employee Referral Form Template is a standardized manuscript that is utilized by corporations to stimulate the procedure of employee referrals. It performs as a mechanism for employees to guide possible candidates for job entrances within the organization.

The template commonly incorporates areas for the guiding employee to deliver data about the referred candidate, such as their contact information, qualifications, and a brief description of their aptitudes and experience. The specific content and layout of an Employee Referral Form Template can depend on the corporation’s needs and preferences. Organizations may customize the template to encompass extra areas or sections that are pertinent to their recruitment procedure.

Download Free Printable Employee Referral Form Templates

Benefits of an Employee Referral Program

Employee referrals usually result in higher-quality candidates. Since the employees refer people they know and trust, there is a higher probability of discovering candidates who retain the needed skills. Referrals can be a cost-effective and efficient way to conscript new talent. Described in relation to other recruitment procedures like agencies or job boards, employee referrals can significantly decrease recruitment expenses and save time spent on sourcing candidates. Employees who are referred by existing employees cultivate higher job fulfillment and longer tenures within the corporation. They are more plausible to stay with the organization in the long run, decreasing turnover velocities and associated expenses.

Referrals have a better knowledge of the organization’s significance, work atmosphere, and expectations. Employee referral programs can stimulate employee betrothal and enthusiasm. Employees feel esteemed and involved when given the opportunity to refer their family members, friends, or professional contacts for job openings. Referral programs can benefit tap into a broader talent pool. Employees usually have connections outside the corporation, incorporating people with unique aptitudes or diverse backgrounds. Referred candidates manage to push through the hiring procedure more quickly. Since they come recommended by trusted employees, there is more likely a streamlined evaluation and screening procedure. This can lead to better decision-making and reduced time-to-hire, making sure that essential positions are filled promptly.

Designing an Effective Employee Referral Form

  • Clear and Concise Format: Keep the form layout clean and methodical, with clear headings and sections. Utilize understandable font and applicable spacing to improve readability.
  • Employee Information: Start the form by compiling the basic information of the referring employee, such as their name, email, department, and contact information.
  • Referred Candidate Information: Incorporate sections to capture fundamental elements about the referred candidate, such as their name, contact information, and the specific job they are being referred for.
  • Resume/CV Attachment: Deliver an alternative for the refers the employee to attach the candidate’s resume or CV. This authorizes the hiring team to examine the candidate’s qualifications and experience more thoroughly.
  • Skill/Experience Description: Incorporate a section where the referring employee can deliver a brief description of the candidate’s skills, experience, and any other relevant information. 
  • Additional Notes/Comments: Add an optional section for the referring employee to incorporate any supplementary comments or notes they may have about the candidate. 
  • Consent Statement: Incorporate a statement at the end of the form where the referring employee confirms that they have received the candidate’s consent to deliver their information for the referral procedure. 
  • Submission and Signature: Incorporate a field for the referring employee to sign and date the referral form, demonstrating their agreement with the data delivered. This adds a sense of responsibility and benefits to making sure that the form is being submitted deliberately.
  • User-Friendly Online Interface: If the referral program is performed online, consider utilizing a user-friendly online form that employees can easily access and complete. This can facilitate the procedure and motivate more employee participation.

Guidelines for Completing an Employee Referral Form

Read through the form carefully to comprehend the data requested and any distinct instructions delivered. This will make sure you deliver the essential information and complete the form accurately. Start by entering your information in the designated sections, encompassing your name, email, department, and contact details. Enter the referred candidate’s data accurately. Contain their full name, contact information, and any other information needed such as their current corporation or position. Imply the specific job opening to which you are referring the candidate. This can be beneficial to the hiring team to comprehend the context and assess the candidate therefore. If needed, determine your relationship with the candidate. This delivered extra context for the hiring team.

Deliver a concise but instructive description of the candidate’s relevant skills, qualifications, and experience. Focus on the details that can benefit the hiring team and assess the candidate effectively. If the form authorizes attachments, encompass the candidate’s CV as a separate manuscript. If there is an optional section for extra notes or comments, utilize it to deliver any additional information that may be beneficial for evaluating the candidate. If needed, confirm that you have received the candidate’s consent to be referred for the job opening. Before submitting the form, review all the data you have delivered to make sure it’s accurate and absolute. Once you are pleased, sign and date the form, implying your agreement with the data delivered, and submit it according to the stipulated instructions.

Tips for Encouraging Employee Referrals

  • Communicate the Benefits: Transparently convey the benefits of employee referrals to your workforce. Accentuate the advantages of referring candidates, such as the possibility of recognition, compensation, and the opportunity to share the company’s talent pool.
  • Simplify the Referral Process: Make the referral process simple and user-friendly, and deliver an easy-to-use online referral form that employees can access and complete quickly.
  • Incentives and Rewards: Implement an attractive incentive program to encourage employees to refer candidates. Offer rewards such as gift cards, cash bonuses, extra vacation days, or other meaningful incentives for successful referrals.
  • Provide Clear Job Descriptions: Make sure that employees have a clear understanding of the job opening ms within the corporation. Deliver extensive job descriptions and provisions, incorporating hey skills and qualifications.
  • Promote the Program: Actively promote the employee referral program through different channels. Utilize internal communication platforms, such as email updates, intranet, company newsletters, and bulletin boards, to regularly remind employees about the program’s benefits, success stories, and deadlines.
  • Engage Leadership Support: Gain support and active participation from organization leadership. When leaders industriously promote and participate in the referral program, it reinforces the significance of referrals and motivates employees to participate.
  • Training and Education: Conduct training sessions to educate employees on the referral program, its goals, and the qualities the organization seeks in candidates.
  • Gamify the Referral Program: Add a component of fun and friendly competition to the referral program by introducing gamification. 
  • Regularly Communicate Program Updates: Keep employees notified about the improvement of the referral program and share the success stories. Regularly update employees on new job openings, candidate hires resulting from referrals, and the effect of referrals on the company’s development.
  • Continuous Feedback and Recognition: Deliver feedback to employees who make referrals, even if the referral doesn’t result in a hire. Concede their endeavor and the significance they bring to the recruitment procedure. Implement a feedback loop to let employees know the status of their referrals and show gratitude for their contributions.

How to Create an Employee Referral Form Template

Here’s a step-by-step guide to help you create an employee referral form template:

  • Determine the Required Information: Identify the key information that the referral form needs to collect. This typically includes the referring employee’s information, the referred candidate’s details, and relevant information about the job opening.
  • Choose a Format and Layout: Decide on the format and layout of the form. You can use word processing software or a form builder tool to create the template. Consider using a clean and organized layout with clear headings and sections for ease of use.
  • Include Referring Employee Information: Start the form by including fields to capture the referring employee’s information. This may include their name, department, position, contact information (email and phone number), and any other relevant details.
  • Capture Referred Candidate Information: Add fields to collect the referred candidate’s information. This typically includes their full name, contact details (email and phone number), current employer (if applicable), and any other necessary information for evaluation.
  • Specify Job Opening Details: Include fields or a dropdown menu to specify the job opening or position to which the candidate is being referred. This helps the hiring team direct the referral to the appropriate hiring process.
  • Describe the Relationship: If desired, provide a field or selection options for the referring employee to indicate their relationship with the candidate (e.g., friend, former colleague, professional contact). This provides additional context for the referral.
  • Request Skill and Experience Description: Add a section where the referring employee can provide a brief description of the candidate’s relevant skills, experience, and qualifications. Encourage them to highlight specific strengths or achievements that make the candidate a good fit for the position.
  • Attach Resume/CV: If applicable, include an option for the referring employee to attach the candidate’s resume or CV. This allows the hiring team to review the candidate’s qualifications more thoroughly. Specify the file format and size limitations, if any.
  • Include Additional Comments/Notes: Provide an optional section for any additional comments or notes the referring employee may have about the candidate. This can be used to provide extra context or relevant information for evaluation.
  • Consent Statement: Include a statement at the end of the form where the referring employee confirms that they have obtained the candidate’s consent to be referred for the job opening. This ensures compliance with privacy regulations and ensures that the referral has been made with the candidate’s knowledge.
  • Review and Customize: Review the form template to ensure it captures all the necessary information. Customize it based on your organization’s specific needs and requirements, adding or removing fields as necessary.
  • Test and Refine: Test the form with a few employees to ensure it is user-friendly and covers all the essential information. Gather feedback and make refinements as needed to improve its effectiveness.